Experience suggests that early consideration does not necessarily serve the individual or the University well. For approval by the Provost, the request for an early review must first be approved by the Dean and will include the candidate’s consent in writing, as well as the assurance that the individual has been fully briefed as to the procedures of the tenure review and the consequence of proceeding early in terms of the lost opportunity to add to the dossier. Early review cases will be assessed against the same criteria for awarding tenure as all tenure cases and no allowance will be made for a shorter time period. In exceptional circumstances will a candidate be considered for an early tenure review. Such requests must be made at the earliest opportunity in the tenure process. Written requests by a candidate for further delays based on the provisions of the Ontario Human Rights Code will be considered by the Provost on a case-by-case basis. Delays may be granted for one year but not more than two years (except in exceptional circumstances) with approval in writing of the Vice-President & Provost. The candidate’s letter of appointment and subsequent documents in the personnel file should be reviewed to confirm the timing of the tenure review.Ĭandidates may make a written request for a delay of the tenure review based on pregnancy and/or parental or adoption leave or serious personal circumstances beyond their control such as illness or injury or damage to their research facilities. Timing of the ReviewĪ candidate’s tenure review normally occurs in the sixth year of their appointment. Prior to beginning the tenure review process, the Chair should review the candidate’s personnel file to ensure that there are no procedural implications arising from the candidate’s appointment history (e.g., a late interim review). If any questions arise, please contact your Dean’s Office or the Office of the Vice-Provost, Faculty & Academic Life. The Provost’s memorandum, The Tenure Review Process and Tenure Check List (PDAD&C #134, revised 2004-05)īeginning the Tenure Review Process Review of Candidate’s Personnel File.Policy and Procedures on Academic Appointments.For those tenure stream faculty who were not hired under or did not elect to be covered under the 2015 PPAA or later versions, please contact the VPFAL Office at For teaching stream faculty, consult the Continuing Status Review section (Part VII) of the PPAA. This section is for tenure stream faculty covered under the 2015 Policy and Procedures on Academic Appointments (PPAA, Sections I to V) and any subsequent versions of that policy. The information in this manual provides guidance on implementing policy but in all instances, the policies are binding and take precedence over the information provided in this manual. Voting Procedures for Tenure Committees.Notification of the Candidate of a Positive Recommendation.Written Appraisals by External Referees. Documentation to be Collected by the Chair.Documentation to be Supplied by the Candidate.Appointment of the Teaching Evaluation Committee.Appointment of the Internal Reading Committee.Committees where the Candidate has a Budgetary Cross-Appointment.Committee Composition in Single-Department Divisions.Committee Composition in Multi-department Divisions.Secure Sharing of Confidential Materials.Sick Leave, Long-Term Disability, and Accommodation.Status-Only, Adjunct, and Visiting Professors.Endowed Chairs, Professorships, Distinguished Scholars, and Program Initiatives.
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